In 2017, Microsoft announced a major news that Microsoft Teams would become a primary client for intelligent communications in Office 365, replacing Skype for Business. The existing users of Skype for Business can upgrade to Microsoft Teams, to avail the benefits of complete communication and collaboration capabilities and create a “single hub for teamwork.”
The goal of this migration to Microsoft Teams is giving the users a single place for their conversations, contacts, and content; and revolutionizing calling & meeting experiences.
Primarily, Microsoft Teams is a new chat based collaboration tool, that enables the teams, dispersed in geographically dispersed locations to work together and exchange data and information (chat, video, voice calls, file sharing), through a common platform.
Further, within the Microsoft realm, there is :
i) Outlook and Exchange for Persistent Messaging;
ii) Lync/ Skype4Biz Client for Real-Time Communications,
iii) SharePoint for Sharing Documents.
All these tools, which were previously dispersed, get aligned under one roof – Microsoft Teams – to avoid chaos and for users to remain focused.
i) Messages, meetings, notes, documents along with real-time access to teammates who are online, all are at one place.
ii) Microsoft Teams is a modern cloud based infrastructure that helps the users to avail the benefits of Artificial Intelligence, LinkedIn, Microsoft Graph and can even add Third party applications.
iii) Your work gets more streamlined and there is no need to send extra emails to the employees to make any sort of announcement.
For instance, if there is a need to send a certain document to all the employees, the user just has to upload it to Teams, enabling everybody to get attention to it, through a notification.
iv) A blurred background in videos eliminate all sorts of distractions in a meeting.
v) People who are unable to attend any meeting, can have a playback of the recorded content in Microsoft Teams.
vi) Integration with legacy video conferencing devices.
vii) Secure Image Annotation, where images can be shared only under security constraints.
Microsoft Team has a SharePoint team site associated with it. All the channel documents are stored in there. (Channels are dedicated sections within a team to keep conversations organized by specific topics, projects, disciplines).
Each channel is associated with a folder in the SharePoint site’s document library. If any files are exchanged between the users who are outside of the Team’s channel, they are stored in One drive business folder of the sender.
There are ample benefits of storing Teams documents in SharePoint and OneDrive for Business:
The users do not have to exit Microsoft Teams to access these files. They can easily do it by using “Open in SharePoint” option, which will directly bring the user to the SharePoint site.
After Microsoft’s decision to go with migration to Microsoft Teams while leaving behind SFB, it becomes tedious for existing video conferencing end point users (earlier who used to do cross calling calls with SFB users) to utilize their existing video conferencing infra and connect with Teams. Although there are some workaround solutions, which offer interoperability between Teams and existing video conferencing devices, few OEMs video conferencing products and services for Microsoft Teams are also in line in 2019.
To know more about video conferencing end points and Microsoft Interoperability, you can reach out to us here.