The TaraSpan Blog

Nov 20

Top 5 Video Conferencing Solutions for your Business

Posted on November 20th, by Pratibha Gubrani 0 Comments

best video conferencing solutionsVideo conferencing solutions in the contemporary corporate world have become a prominent tool for keeping teams intact and for enhancing the level of connectivity. No doubt, video conferencing has been able to diminish the gap between real and virtual. Teams located in disparate geographical locations are brought together seamlessly enhancing interaction and engagement. 

For that, one needs to choose the right video conferencing solution that goes compatible with the business requirements. You need to interrogate yourself about your business requirements and which Video Conferencing solution is able to accomplish them greatly. 

This blog aims to tell you two important things.

1. Primarily, what questions you must ask yourself while choosing a competent video conferencing solution for your business.

2. What are the different options of video conferencing solutions available, what features they carry and how they will bring transformation in your business.  

Let us have a quick glimpse at the questions, assessing your business needs:

Question 1 :What is the number of participants in the Video Conferencing meeting?

Answer : You need to take care as to how many participants will be there attending the conference. Is there a need to conduct small meetings or the large ones? Do they need to be recorded? Will there be in-house meetings or with partners and vendors located in different places? From a handful of people to larger audience, there are different solutions available, accordingly. Solutions starts from 2 participants to 150 participants and it can go upto 15000 live streaming viewers.

Question 2 : Is your solution interoperable? Does it provide equally enhanced experience on desktops, laptops and mobile devices?

Answer : The hard core spirit of any Video Conferencing solution is to be able to connect people remotely. You need to check for Universal Interoperability feature in your solution. The solution must be interoperable with the leading unified communication platforms so that there is no need to add complex gateways and people can continue communication in the same manner.

Moreover, you need to consider if your solution gives that productive experience on desktops, laptops, mobile devices (smartphones and tablets). You need to merely login and can easily join in the meeting from anywhere and anytime. 

Question 3 : Is your solution capable of providing Advanced Collaboration Technologies?

Answer : Video Conferencing is not just about face to face interactions but also about other collaboration technologies. This includes desktop sharing, file sharing and white boarding to explain the finer features of presentation. While sitting in one room, employees and clients dispersed in varying locations can work together with conferencing as well as collaboration features.

Question 4 : Do you want your solutions to be on-premise or cloud based?

Answer : You will get a fairer idea whether to choose on-premise or cloud based video conferencing solution for your business, here! 

Question 5 : How simple is the functionality of Video conferencing service you have chosen?

Answer : A simpler functionality enables you to begin the meeting easily and start interaction rather than getting perplexed in operational activities. There are Video Conferencing solutions with Touch-to-Join simplicity that enables the participants to join in from anywhere and from the device of their choice with just a single touch. 

Let us have a look at leading VCs OEM with their functionality, features and utility criteria:

a) Polycom 

Why Polycom: Founded in 1990, have 950 technology patents, recognized by Aragon Research, Gartner and IDC in VC space, a wide range of on-premise video and voice solutions for different occasions.

  • Provides right HD video conferencing solutions according to your workplace and helps your teams to collaborate from anywhere, anytime. 
  • Polycom Room Solutions : is particularly for smaller rooms and the solutions include Medialign and packaged solutions, Group Series (310, 500, 700), Centro Collaboration, RealPresence Trio. 
    • For classrooms, conference rooms, meeting places with HD video, voice and content sharing capabilities. 
    • Easy to deploy and manage and successful in learning and training scenarios. 
    • Eagle Eye Director Camera comes with facial tracking technology(2 X EagleEye IV with 12X camera capability)
    • Visual Board Technology for interacting collaboration during video calls and enabling easy content sharing.
    • Polycom Pano for screen sharing, whiteboarding, and annotating.
  • Polycom Solutions for Microsoft lets Microsoft teams and Skype for Business users to collaborate with existing video conferencing solutions. 

b) Lifesize 

Why Lifesize: Provides both on-premise and cloud based VC services. Recognized as Niche Player under Gartner’s Magic Quadrant for Meeting Solutions 2018.

Offers business-grade video conferencing solution for every meeting space.

  • Lifesize Icon 450  for small meeting rooms and huddle rooms (10’X10′) with seating of up to 3-5 people. Designed to capture everyone on screen and taking minimal space in the room. 
  • Lifesize Icon 600 for conference rooms and boardrooms (15’X30′) and seating for up to 6-12 people.
  • Lifesize Icon 800 for larger meeting rooms(50’X50′) like auditoriums, classrooms and Lecture halls. Multiple AV inputs and outputs are needed to connect multiple cameras, laptops and microphones. 
  • Camera 10X offers lifelike video quality through 10X optical zoom, ideal for mid-size and large conference rooms. 
  • Phone HD : is the smartphone of conference room, which helps in keeping all the essential conferencing features at the fingertips through customiSable touchscreen interface of Lifesize Phone HD. 
  • Lifesize App – Equipping your team with the Lifesize app lets you collaborate over video anytime with or without a meeting room.  If you’ve got a phone, tablet or a laptop, you’ve got a seat at the meeting — wherever you are.

c) BlueJeans 

Why Bluejeans: Provides simple and scalable cloud-based meetings and large interactive events. Recognized as  Visionary under Gartner’s Magic Quadrant for Meeting Solutions 2018. 

Bluejeans is the leading provider of interoperable cloud video conferencing solutions. It offers solutions from group meetings to townhalls, lectures and bigger events and humanizes conversations. 

Bluejeans solutions include : 

  • onVideo meetings – for up to 100 participants with unlimited cloud recording and streaming. 
  • Events – This solution enables interactive video events for up to 15000 participants which is not just a video meeting but a broadcasting event. 
    • enables live participation of large scale audience. 
    • Ensured security (end to end encryption and SSO support)
  • Allows Universal Interoperability and works with tools, devices and systems that one already uses,
  • Rich HD content sharing
  • Multipoint control unit (MCU) support (Bridges your organization’s multiparty video, voice, and content collaboration)
  • Easy participation in group chat with laptop pairing feature,
  • Provides Global Cloud Service,
  • Offers Multi-party Video Meetings and large events,
  • 24×7 Customer Support for optimal online meetings.

d) Panasonic

Why Panasonic: Provides economic on-premise based VC solutions. One of its solution provides single inbuilt 24 multiparty embedded MCU.

Panasonic video conferencing solutions include:

KX-VC1000, KX-VC1300, KX-VC1600, KX-VC2000

  • Offers point to point and multi-point connection
  • people can participate through their mobile devices
  • HD-1080/60p video quality
  • Remote camera control
  • Interoperability with other video conferencing systems
  • Multipoint control unit (MCU) support
  • Recording capability
  • Low bandwidth communication support. 

e) Microsoft Teams

Why Microsoft Teams: With Microsoft plan to end Skype for Business in favour of Microsoft Teams , they are looking forward to tightly weave communications into the apps teams use to collaborate every day, alongside AI, Microsoft Graph, LinkedIn, and other data and cognitive services. Its features include:

  • chat and messaging capabilities,
  • meeting and calling experience, with built-in, fully integrated voice and video.
  • unified presence, federated chat, and contacts, as well as in-line translation capabilities
  • cloud-based meeting recording, support for larger meetings of up to 250 participants;

Conclusion : 

There are numerous video conferencing solutions available with different features. But which one to choose for your business must depend entirely on your business requirements and which solution has been able to accomplish them. The question answer framework in the beginning of the blog will help you gain a fairer idea as to what solutions you must look for! 

Pratibha Gubrani
Written by Pratibha Gubrani
Pratibha Gubrani is the Content Writer at TaraSpan. She likes to keep herself updated with the latest technologies so that she is able to provide deep domain knowledge to the wider audience through her writings.

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